Covid-19. We weren’t expecting it but it’s here. These are unusual times for the events industry. But, as the world changes, we adapt. How are we going to continue doing events? Because events aren’t going anywhere. People still need to connect to each other and precisely due to these circumstances we value more than ever being able to do so. But we need to do it safely. So here’s the infographic Prelude Events team put together with the main points to take into account when it comes to safe events after covid.
SAFE EVENTS AFTER COVID
1. Event reopenings
First things first, is it possible to host your event there and if so, under which conditions? Keep up with event reopenings and limitations by countries. Here’s a resource to do so.
2. Satellite events
Create smaller satellite events to avoid large groups. You can set small groups that are part of a bigger event, giving people the opportunity to interact closer while keeping it safer. “It’s going to be a hub-and-spoke model” David Adler, CEO of Bizbash, said. Smaller events will be chosen over larger ones, especially at the beginning when they’ll have to add a lot of value to be perceived more attractive than dangerous.
3. Larger venues
Book larger venues and rethink seating arrangements to respect social distancing. If the venue doesn’t have one big space, cameras in different rooms could help the speaker reach everybody.
4. Outside events
According to research, organizing events outside is safer regarding potential infections. The chance of transmissions is 20x higher in closed spaces versus outdoors. There are plenty of amazing creative options in Spain and the South of France at Prelude Events for outdoor safe events.
5. Flexible cancellation policies
Look for flexible cancellation policies. If you need to cancel, make sure you’re able to do so with as little consequence to your bottom line as possible.
6. Clear and fun communication
Establish clear communication with attendees and designate a person to stay on top of it. Have a resource where they can find all the latest updates (online or offline), linking to official sources. Make it fun so the message stands out and attendees actually apply the measures.
7. Disinfect and sanitize
Disinfect and sanitize the space and surfaces properly and frequently before and during the event. This is powerful to avoid respiratory droplets that land on surfaces spread an infection when other people touch them. Have sanitizer available in all meeting areas and give individual hand sanitizer to attendees.
8. Thermal scanning
Being that fever is the most common symptom of Covid-19, screening the attendees temperature with infrared no contact thermometers at the registration desk and during sessions becomes an easy way of prevention and give reassurance to others attending the event.
9. Healthcare access
Ensure medical response in case of sick attendees with access to quality healthcare during the event with on-site medical care, local urgent care or telemedicine.
We need each other more than ever and following all these recommendations, we can forget about Covid for a few hours and enjoy an event that we’ll remember for a long time. While health security is the current priority, it’s important as an industry that we are proactive and make it possible to meet again.